Reception Administrator

Reception/Administrator

Halesowen

£20,000-£25,000

Permanent

What’s in it for you?

• Competitive salary
• Holidays: 20 days holiday + Bank holidays (holiday increase after 5 years of service)
• Optional holiday purchase scheme
• Hours: 9-5 (1hour lunch) with flexibility
• Inhouse training to all staff for new tech and maintaining knowledge.
• Salary sacrifice pension
• Optional Medical benefit
• Tech scheme
• Cycle to work scheme.
• Time off in lieu system for overtime

I am very excited to announce that I am currently looking for an energetic and enthusiastic individual to join a growing team of professionals in a modern and enjoyable office environment in central Halesowen. The role is fully office based and ideally full time, although varied hours may be considered for the right individual.

Specific responsibilities

• Front-of-house greeting of clients.
• Answering calls centrally for two offices
• Opening and scanning in post, for distribution to relevant directors/managers
• Maintenance of office supplies levels (stationery, cleaning supplies, beverages etc)
• Receiving, scanning, storage and return of any physical client books, along with maintenance of control system.
• Client onboarding tasks, including-
  • Obtaining and recording identification documents
  • Producing tailored Letters of Engagement and Terms of Business from our standard templates
  • Setting up relevant job flows into our practice management system.
  • Obtaining agent authority from HM Revenue & Customs
• Company formations using our formation software.
• Company Secretarial compliance matters, including production and circulation of annual CS01 forms before filing with Companies House
• Maintenance of company statutory books electronically, including share register changes and production of dividend vouchers
• Assistance with entry of individual staff timesheets into the central firm-wide timesheet system
• Assistance with month-end billing procedures
• Regular review of the firm’s sales ledger and initial soft chasing of any overdue debts
• Calling HMRC on behalf of other staff members
• Registering clients for additional HMRC services

Applicants must have a minimum of 5 GCSE’s grade C or above and C in English Language