Purchase Ledger Assistant

Purchase Ledger Assistant


Temporary ongoing

£12.79 p/h

37 hours per week

Job Purpose

  • The Purchasing Ledger Assistant will support the procurement team in the provision of a professional, effective, and knowledgeable service for the procurement and supply of goods and services for staff and students.
  • The Purchasing Ledger Assistant will provide accurate, timely and auditable assistance in the administration of the College procurement process, ensuring that processes are fully compliant with current College Financial Regulations and to support the procure to pay process. Responsible for the day-to-day support and administration of the procurement function that aims to embed best practice, efficiency and effectiveness within all procurement processes.

Duties and Responsibilities

  1. Provide day-to-day administrative support and assistance within the daily operations of the Procurement Team.
  1. Purchase invoices are registered and processed for payment in a timely and accurate manner.
  1. The timely production of all documents necessary for procurement processes including requests for quotations, invitation to tenders, specifications, evaluations etc.
  2. To provide assistance and support to colleagues in the College regarding where to purchase supplies from, obtaining quotes using procurement software and general purchasing and tender procedures. Promoting and execute the vision of Procurement within the organisation.
  3. Respond to procurement queries with external suppliers.
  4. Provide procurement advice and support to, contract managers and relevant departments to ensure that procurement processes are efficiently planned and accurately recorded.
  5. Support the procurement team to ensure that all allocated procurement is included within the annual tendering plans.
  6. Assisting colleagues with the process of Quote/Tender Exemption Forms, Supplier set up process.
  7. Actively following up invoice queries and orders on request by checking approvals and progress.
  8. Support maintaining the preferred supplier listings within the college.
  9. Assist with providing reports on supplier performance and assist in the resolution of supplier disputes.
  10. To support and record savings made within the College.
  1. Assist in the research and monitoring of industry trends and legislative changes in order to drive procurement good practice.
  1. Monitor and administer the Procurement email account, Update and maintain the Procurement intranet and SharePoint sites.

Job Information

Job Reference: PL/W_1663250936
Salary From: £12.79
Salary To: £12.79
Job Industries: Purchasing and Procurement
Job Locations: Wolverhampton, West Midlands
Job Types: Temporary

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